Make Sure You’re Ready For GDPR With Our GDPR Checklist

GDPR is all about making sure companies are accountable for responsibly storing and using their users’ data. It has the effect of placing significant regulatory burden on companies that process and store user data, but this kind of thing has been a long time coming. Complete lack of oversight in storing personally identifiable information was not something that we could have expected to stick around. You can use our GDPR checklist to make sure your up to snuff on compliance.

GDPR Checklist Step 1: Are You Included?

GDPR applies to citizens in the European Economic Area. If your company is located in that region, or any of your users are located in that region, you must work within the GDPR regulations. As you might guess, this applies to nearly every online company. With users all over the world, few internet-based companies are exempt from the requirements of GDPR. Before you jump into the checklist, familiarize yourself with the GDPR legislation and get a better sense of the requirements.

GDPR Checklist Step 2: What Data You Have?

  • What personally identifying data do you have?
  • Do you have a list of all the data you hold and how you store it?
  • Have you mapped where the data is stored and how data flows work within your organization?
  • Are you collecting any of what the GDPR calls “Sensitive Personal Data?” This includes children’s data, biometric data, genetic data, health data and similar.
  • If you are, do you meet the requirements for collection, processing, and storage?
  • Is data being sent outside of the EU for processing or storage?
  • If so, is it being handled and transmitted securely and properly during and after its trip?

GDPR Checklist Step 3: Do You Have Permission?

  • Did you get that information in accordance with appropriate collection policies?
  • Did you get the required consent to collect the data, and did you inform the subjects of collection about how and why you were using the data?
  • Did you do so clearly and without prevarication or misleading people?
  • Did you give people a right to withdraw their consent from use of their data?
  • Is this information clearly communicated to the user before their data is collected?
  • Does your company have a publicly accessible privacy policy that outlines processes related to personal data?
  • Does your privacy policy include a lawful basis for collection and processing of the data?

GDPR Checklist Step 4: How Do You Store Data?

  • Is data being secured with encryption and security protocols relevant to the risk of exposure?
  • Will encryption or anonymization (or pseudonymity) be necessary to protect the user data?
  • Are you collecting any of what the GDPR calls “Sensitive Personal Data?” This includes children’s data, biometric data, genetic data, health data and similar.
  • If you are, do you meet the requirements for collection, processing, and storage?

GDPR Checklist Step 5: How Do You Use The Data?

  • Is the data being held for only the length of time necessary for use?
  • Is the data you’re holding being kept up to date?
  • Is access being limited to only those that need the data to do their jobs?
  • Is access limited to the part of the data required and nothing else?

GDPR Checklist Step 6: Educating the Team

  • Is the security team aware of their new obligations under GDPR and do they have the training and resources to implement new processes and methods to satisfying the legislation’s requirements?
  • Is there a GDPR-compliant methodology in place to handle requests from subjects to modify, remove or access their data?
  • Are security breaches notifications appropriately and timely to meet enhanced requirements for actions under the GDPR?
  • Have our data handlers been trained in the relevant areas of EU law to make sure they’re up to the task of meeting GDPR’s extra burden?
  • Do we review and audit the data we hold on a regular basis?

GDPR Checklist Step 7: Updating the Privacy Policy

  • Do we have a Privacy Policy in place and if so, do we need to update it to comply with the GDPR?
  • Do we have a defined policy on retention periods for all items of personal data, from customer, prospect and vendor data to employee data? Is it compliant with the GDPR?
  • Are our internal procedures adequately documented?
  • If we’re a data processor, have we updated our contracts with the relevant controllers to ensure they include the mandatory provisions set out in Art. 28 of the GDPR?
  • In cases where our third party vendors are processing personal data on our behalf, have we ensured our contracts with them have been updated to include those same processor requirements under the GDPR?

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The post Make Sure You’re Ready For GDPR With Our GDPR Checklist appeared first on SpyreStudios.


Get ready to have your doctor ask about your social media use

If you’re having trouble sleeping, it might be because you use social media too much during the day, according to a University of Pittsburgh study backed by the National Institutes of Health. The study of 1,788 US adults aged 19 through 32 used a questionnaire to understand sleep disturbance versus social media use across Facebook, YouTube, Twitter, Google Plus, Instagram, Snapchat, Reddit, Tumblr, Pinterest, Vine and LinkedIn. Almost 30 percent of the participants had high levels of sleep disturbance, with those who most obsessively checked social media sites experiencing the worst sleep, followed by those who spent the most overall time on social platforms. The lead author of…

This story continues at The Next Web
Social Media – The Next Web

Get Ready for First Day in a New Job

First Day at Work photo from ShutterstockYou perfected your resume, wrote a great cover letter, spent days applying to job descriptions. Most importantly, you nailed the interview process and got the offer you have been waiting for! Now, the time has arrived. It is your first day at work. First day of a new job can be stressful because everybody wants to leave a good impression on their new coworkers. Therefore, a preparation for this day is a must.

You never know what to expect on your first day of work. It depends on the company, but usually you can expect a company orientation. You will probably meet with your managers, with your team mates, and with other people who are going to work with you. You’ll probably get a computer and get oriented to the company. The key point when you meet with your coworkers is asking questions. Show them that you are eager to learn and you are curious about your new position.

On the first day of work, I recommend going dressed up in a suit because you never know what to expect. Even if the dress code is casual, you should still go there dressed up at least in business casual if you think wearing a suit will be too much. Remember it’s always better to be dressed up than dressed down. Also, leave the house timely because you don’t want to get stuck in rush hour traffic and arrive late to the office. If you can, try to be at the office at least 15 minutes early.

Some companies have an onboarding process to help new hires get adapted to the company more easily. This is a process in which a company makes you feel welcome to the company. The onboarding process can include being issued with a company computer, meeting with people that you are going to work with, doing training related to the company’s culture, learning where the cafeteria is, and learning about the company’s facilities. However, not every company has an onboarding process. Smaller companies, especially, do not have this process. Usually, big and midsize companies have an onboarding process, but every company tries its best to make you feel welcome and to onboard you to your new position so you can be productive as early as you can. During this process, relax and always smile. Don’t be shy and introduce yourself to others. Remember if you show others that you are friendly and approachable, you can gain their trust. As a result, you can fit in and make yourself as well as others more comfortable.

Personal Branding Blog – Stand Out In Your Career